Office cleaning guide
Office Janitorial in Albuquerque: What a Contract Should Cover
An office janitorial contract should list every task by area and by how often it is done. Around that list it needs the practical terms: when the crew comes in and how they get in, who supplies paper goods and trash liners, proof of insurance and bonding, how missed work is reported and fixed, how the price can change, and how either side can end the agreement. Anything left out tends to turn into a disagreement six months later.
Most of the decisions are in the task list, and in Albuquerque that usually starts with a choice between nightly and weekly service.
Nightly service
Nightly service, typically five nights a week after staff leave, handles what gets dirty every day. Trash and recycling are emptied, restrooms are cleaned and disinfected, breakroom counters, sinks and tables are wiped, door handles, switches and other shared touch points are cleaned, and the entrance and walkways are vacuumed. It suits offices with a lot of people or visitors: medical and dental suites, busy reception areas, and buildings where one set of restrooms serves several suites.
Weekly service
Weekly service cleans the whole office in one visit: every desk and surface dusted and wiped, all carpet vacuumed, all hard floors mopped, interior glass and entrance doors cleaned, along with the restrooms, trash and breakroom. It suits small offices with few staff, where the trash fills slowly and the restroom sees light use.
Many offices end up between the two, with two or three visits a week, or restrooms and trash every night and a full clean once a week. Whatever the mix, the contract should say which tasks happen on which visit.
Periodic work
Some jobs come round monthly or quarterly: baseboards and window sills, the insides of cabinets and breakroom appliances, windows inside and out, and on some floors carpet extraction or stripping and refinishing. The contract should say which of these are in the regular price, which are billed separately, and how often they happen. They are easy to assume and easy to leave out.
By frequency
What nightly and weekly visits cover
Your own scope is set at the walkthrough and written into the estimate line by line. These are typical starting points for an Albuquerque office.
Every night
- Trash and recycling emptied
- Restrooms cleaned and disinfected
- Breakroom counters, sink and tables
- Door handles, switches and shared touch points
- Entrance and walkways vacuumed
Every week
- Desks and work surfaces dusted and wiped
- Meeting-room tables and chairs
- All carpet vacuumed
- All hard floors mopped
- Interior glass and entrance doors
- Appliance and cabinet fronts
Periodically
- Baseboards and window sills
- Cabinets inside as well as out
- Breakroom appliances inside and out
- Windows inside and out
Server rooms, labs or sensitive equipment? Tell us at the walkthrough and we will build them into the scope.
The rest of the contract
Terms to get in writing
Schedule and access
Which nights, what time window, and how the crew gets in, whether that is keys, a door code or an alarm code. The contract should name who holds them and what happens to them when the agreement ends.
Supplies
Cleaning products and equipment normally come with the service. Paper towels, toilet paper, hand soap and trash liners are often bought by the office, or supplied by the cleaner at an added cost. Either arrangement works as long as the contract says which. If someone on staff is sensitive to fragrances or harsh chemicals, write the products into the contract too.
Insurance and bonding
Ask for a certificate of insurance showing general liability coverage, and ask whether the company is bonded. New Mexico requires employers with three or more workers to carry workers' compensation, so a company that size should be able to show that as well. Many commercial leases require the cleaner to name the building owner as an additional insured, so check yours.
Missed work and checks
Write down how you report a missed task (a call, an email, a note left for the crew), how quickly it gets fixed, and who on the cleaning company's side checks the work. One named contact saves a lot of back and forth.
Price, term and notice
The contract should give the price per visit or per month, what changes it (more square footage, extra visits, periodic work), and how much notice either side needs to end the agreement. Services in New Mexico are subject to gross receipts tax, so check whether a quote includes it.
How ProSite writes it up
We walk the office with you first. Within 48 hours of that walkthrough you get a free, line-itemized estimate listing each task, where it is done and how often. ProSite is bonded, insured and licensed, and our crews clean with products that leave no bleach or harsh residue.
For more on recurring service, see janitorial services in Albuquerque. For a room-by-room look at a typical office visit, see office cleaning in Albuquerque, and for medical suites, warehouses and other buildings, commercial cleaning in Albuquerque.
Common questions
Office janitorial in Albuquerque
Anything else, call +1 (505) 603-7718 between 8 AM and 5 PM Mountain Time.
How often should an office be cleaned?
Restrooms, trash and breakrooms in a busy office need attention every working day. A small office with few staff can often manage with a weekly clean. Many offices split it: restrooms and trash every night, and a full clean once or twice a week.
What should a janitorial contract include?
Every task by area and frequency, the cleaning schedule and building access, who supplies paper goods and liners, proof of insurance and bonding, how missed work is reported and fixed, the price and what changes it, and the notice needed to end the agreement.
What is the difference between janitorial and commercial cleaning?
Janitorial service usually means routine, scheduled upkeep under an ongoing agreement. Commercial cleaning is the broader term and also covers one-off work such as deep cleans and post-construction cleanup.
How much does office cleaning cost in Albuquerque?
It depends on the size of the office, what is in it and how often it is cleaned. We walk the office with you and send a line-itemized estimate within 48 hours. The estimate is free and there is no obligation.
Get your office scope in writing
Walk the office with us, and a line-itemized estimate follows within 48 hours.